AI-Powered Appointment Booking & Availability Workflow for n8n (Microsoft Outlook Calendar Integration)
This is a fully ready, plug-and-play AI Appointment Booking Workflow for n8n, designed to automate your entire scheduling process. It intelligently checks your Microsoft Outlook Calendar, detects busy events, finds free times, and books an appointment automatically using Microsoft Graph API.
The workflow includes a smart AI conversation system using OpenAI GPT-4o, a 20-turn memory, a free–time slot generator, and a complete automated booking system with reminder messages and email notifications.
Perfect for: agencies, consultants, automation experts, SaaS builders, chatbot creators, and businesses who want to automate calendar-based scheduling.
Key Features
- ✅ Real-time calendar availability checking (Outlook Calendar)
- ✅ Automatic busy/free slot detection for the next 2–16 days
- ✅ AI-powered appointment suggestion using OpenAI GPT-4o
- ✅ Auto appointment creation with event details
- ✅ Microsoft Teams meeting link generation
- ✅ Human handover support through email
- ✅ 20-turn conversation memory
- ✅ Clean, modular, and fully customizable workflow
This workflow saves hours of manual work and turns your chatbot into a full-time virtual assistant that schedules meetings automatically with zero human effort.
Complete n8n workflow for automated appointment booking. Checks Outlook Calendar availability, finds free slots, talks using GPT-4o, and books meetings with a Teams link—fully ready to use.